Security and Control

Configure authentication, encryption, service integrations, data retention, and domain access for your AI for Work account.

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Feature	Description
Single Sign-On (SSO)	Authenticate users through an external Identity Provider using SAML, WS-Federation, or OpenID Connect
Service Accounts	Connect to Google, Azure, or LDAP directories for user and group management
Enterprise Encryption	Use platform-managed keys or bring your own encryption key (BYOK)
Data Settings	Control what conversation data is stored and how long it is retained
Domain Management	Add and verify company and partner domains for controlled account access
Personal API Key	Generate and use a personal API key to authenticate API requests

Single Sign-On (SSO)

SSO lets users authenticate through an external Identity Provider (IdP) instead of the default sign-in flow. Only account admins can enable or disable SSO.

Protocol	Providers
SAML	Okta, OneLogin, Bitium, Other
WS-Federation	Windows Azure, Other (ADFS)
OpenID Connect (OIDC)	Google, Microsoft Azure

Enable SSO

1. Go to Admin Console > Security > Single Sign-On.
2. Turn on the Enable SSO toggle.
3. Select a sign-on protocol.
4. Select your identity provider and enter the configuration details.
5. Click Save.

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SAML

SAML uses signed XML tokens to authenticate users. The IdP authenticates the user and sends a signed response; the platform validates it using the certificate and grants access.

Okta

Configuration fields:

Field	Description	Required
Okta Single Sign-On URL	SSO endpoint for SP-initiated flow	Yes
Identity Provider Issuer	Entity URL of the authenticating IdP	Yes
Certificate	Public certificate to validate user signatures (max 2)	Yes
ACS URL for SP-Initiated SAML Flow	Auto-generated redirect URL	Read only
ACS URL for IDP-Initiated SAML Flow	Auto-generated account-specific URL	Read only

Configure Okta:

1. Log in to the Okta Admin Dashboard.
2. Go to Applications > Add Application > Create Application.
3. Enter an App Name and click Next.
4. Under Configure SAML, paste the ACS URL for SP-Initiated SAML Flow from the platform into the Okta Single Sign-On URL field.
   • For on-premise accounts, use https://idproxy-dev.<platform>.com/authorize/callback as the SSO URL and https://idproxy-dev.<platform>.com as the Audience URL.
5. Click Finish.
6. On the Sign On tab, click View Setup Instructions and copy:
   • Identity Provider Single Sign-On URL → Okta Single Sign-On URL on the platform
   • Identity Provider Issuer → Identity Provider Issuer on the platform
   • X.509 Certificate → Certificate on the platform
7. Click Save.

OneLogin

Configuration fields:

Field	Description	Required
SAML 2.0 Endpoint	HTTP SSO endpoint for SP-initiated flow	Yes
Issuer URL	OneLogin issuer URL	Yes
X.509 Certificate	Public certificate to validate user signatures (max 2)	Yes
ACS URL for SP-Initiated SAML Flow	Auto-generated redirect URL	Read only
ACS URL for IDP-Initiated SAML Flow	Auto-generated account-specific URL	Read only

Configure OneLogin:

1. In the OneLogin Portal, go to Applications > Add Apps, search for your app, and save it.
2. On the SSO tab, copy:
   • OneLogin SAML 2.0 Endpoint (HTTP) → SAML 2.0 Endpoint on the platform
   • OneLogin Issuer URL → Issuer URL on the platform
3. Click View Details on the X.509 Certificate field. Copy the certificate data (between the header and footer lines) and paste it into the X.509 Certificate field on the platform.
4. Copy the ACS URL for SP-Initiated SAML Flow and ACS URL for IDP-Initiated SAML Flow from the platform and paste them into the corresponding fields in OneLogin.
5. Click Save in both the platform and OneLogin.

Bitium

Configuration fields:

Field	Description	Required
Single Sign-On URL	HTTP SSO endpoint for SP-initiated flow	Yes
Issuer URL	Bitium issuer URL	Yes
Certificate	Public certificate to validate user signatures (max 2)	Yes
ACS URL for SP-Initiated SAML Flow	Auto-generated redirect URL	Read only
ACS URL for IDP-Initiated SAML Flow	Auto-generated account-specific URL	Read only

Configure Bitium:

1. In Bitium, go to Manage Organization > Manage Apps > App.
2. On the Single Sign-On tab, select SAML Authentication.
3. Copy:
   • Bitium Login URL → Single Sign-On URL on the platform
   • Bitium Logout URL → Issuer URL on the platform
   • X.509 Certificate → Certificate on the platform
4. Click Save.

Other SAML Providers

Use this option for any SAML 2.0-compliant provider not listed above.

Configuration fields:

Field	Description	Required
Single Sign-On URL	HTTP SSO endpoint for SP-initiated flow	Yes
Issuer URL	IdP issuer URL	Yes
Certificate	Public certificate to validate user signatures (max 2)	Yes
ACS URL for SP-Initiated SAML Flow	Auto-generated redirect URL	Read only
ACS URL for IDP-Initiated SAML Flow	Auto-generated account-specific URL	Read only

Fetch the SSO parameters from your IdP portal, paste them into the platform, then copy the ACS URLs from the platform back into your IdP app settings.

When multiple certificates are added, the platform uses the most recent valid certificate. If it’s invalid, it falls back to the other certificate.

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WS-Federation

WS-Federation uses signed security tokens to authenticate users across security domains. Commonly used with Active Directory Federation Services (ADFS).

Windows Azure

Configuration fields:

Field	Description	Required
Azure AD Sign-On Endpoint URL	WS-Federation passive endpoint for sign-on/sign-off (e.g., https://login.microsoftonline.com/<tenant-id>/wsfed)	Yes
Azure AD Federation Metadata Document	URL for the Azure federation metadata XML document (e.g., https://login.microsoftonline.com/<tenant-id>/FederationMetadata/2007-06/FederationMetadata.xml)	Yes

Configure Windows Azure:

1. Log in to the Azure Portal and go to Microsoft Entra ID > Enterprise Applications > New Application > Create your own application.
2. Enter the application name and click Create.
3. Go to Single sign-on and select WS-Fed.
4. Configure the Identifier (Entity ID) and Reply URL provided by the platform.
5. Go to Users and Groups and assign users or groups.
6. Go to App Registrations > Endpoints and copy:
   • WS-Federation Sign-On Endpoint → Azure AD Sign-On Endpoint URL on the platform
   • Federation Metadata Document URL → Azure AD Federation Metadata Document on the platform
7. Click Save.

Other WS-Federation Providers (ADFS)

Configuration fields:

Field	Description	Required
AD Sign-On Endpoint URL	WS-Federation passive endpoint (e.g., https://adfs.yourcompany.com/adfs/ls/)	Yes
AD Federation Metadata Document URL	URL for the ADFS federation metadata XML (e.g., https://adfs.yourcompany.com/FederationMetadata/2007-06/FederationMetadata.xml)	Yes

Configure ADFS:

1. Open ADFS Management on your ADFS server. Right-click Relying Party Trusts and select Add Relying Party Trust.
2. Choose Enter data about the relying party manually and click Next.
3. Select AD FS profile and skip certificate configuration.
4. Enable WS-Federation Passive protocol and enter the Relying Party WS-Federation Passive protocol URL provided by the platform.
5. Enter the relying party trust identifier provided by the platform.
6. In Edit Claim Rules, click Add Rule, select Send LDAP Attributes as Claims, and map:
   • E-Mail-Addresses → E-Mail Address
   • Given-Name → Given Name
   • Surname → Surname
   • User-Principal-Name → UPN
7. Add another rule: select Transform an Incoming Claim, set Incoming claim type to E-Mail Address, Outgoing claim type to Name ID, and Outgoing name ID format to Email.
8. In Service > Endpoints, copy:
   • WS-Federation Passive Endpoint (/adfs/ls/) → AD Sign-On Endpoint URL on the platform
   • Federation Metadata URL → AD Federation Metadata Document URL on the platform
9. Click Save.

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OpenID Connect (OIDC)

OIDC is an authentication layer on top of OAuth 2.0 that supports identity verification and user profile access. Supported providers are Google and Microsoft Azure.

Google

Configuration fields:

Field	Description	Required
Client Email	Service account email from your Google Cloud JSON key file	Yes
Admin Email	Google Workspace administrator email	Yes
Private Key	Private key from your Google service account JSON file	Yes

Configure Google:

1. Log in to Google Cloud Console.
2. Go to IAM & Admin > Service Accounts > Create Service Account. Enter a name, click Create and Continue, then Done.
3. Click the service account → Keys > Add Key > Create New Key → select JSON → Create. Save the downloaded file securely.
4. In the service account details, enable Google Workspace Domain-wide Delegation and note the Client ID.
5. Log in to Google Admin Console.
6. Go to Security > API Controls > Domain-wide Delegation > Add new.
7. Enter the Client ID and add the following OAuth scopes as a comma-separated list:
   • https://www.googleapis.com/auth/admin.directory.user.readonly
   • https://www.googleapis.com/auth/admin.directory.group.readonly
   • https://www.googleapis.com/auth/admin.directory.orgunit.readonly
   • https://www.googleapis.com/auth/admin.directory.domain.readonly
8. Click Authorize.
9. In the platform, select Sign in with Google, enable Configure service account for your G-Suite domain, and enter the values from the JSON key file:
   • client_email → Client Email
   • private_key → Private Key
   • Admin email → Admin Email
10. Click Save.

Microsoft Azure

Configuration fields:

Field	Description	Required
Client ID	Application (client) ID from your Azure app registration	Yes
Tenant ID	Directory (tenant) ID from your Azure app registration	Yes
Client Secret	Client secret value from your Azure app registration	Yes
Redirect URL	Auto-generated — copy this to use when registering your Entra ID app	Read only

Configure Microsoft Azure:

1. Log in to the Azure Portal and go to Microsoft Entra ID > App Registrations > New Registration.
2. Enter an application name and add the Redirect URL from the platform as the redirect URI. Click Register.
3. Under Authentication, enable ID Tokens under Implicit grant and hybrid flows.
4. Under Certificates & Secrets, create a new client secret. Copy the Value immediately — it is shown only once.
5. Under API Permissions, add Microsoft Graph delegated permissions: User.Read, email, openid, profile. Click Grant Admin Consent.
6. From the app Overview page, copy the Application (client) ID and Directory (tenant) ID.
7. In the platform, select Microsoft Azure, enter the credentials, and click Save.

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Service Accounts

Service accounts connect the platform to external identity providers to access user directories, groups, and organizational data. You can configure multiple accounts and designate one as the default for system-wide operations.

Go to Admin Console > Security > Connections > Service Account.

Supported providers:

Provider	Use Case
Google	Connect to Google Workspace for user and group management
Microsoft Azure	Integrate with Azure Active Directory
LDAP	Connect to on-premises directory services

Add a Service Account

Click the provider type to open the configuration form.

Google

Before configuring, complete the Google Cloud setup (see Configure Google under OIDC for the required service account and domain delegation steps).

Field	Description
Account Name	A descriptive name for this service account
Client Email	Service account email from the Google Cloud JSON key file
Admin Email	Google Workspace administrator email
Private Key	Complete private key from the JSON key file (including BEGIN and END markers)

Click Save.

Microsoft Azure

Before configuring, complete the Azure app registration (see Configure Microsoft Azure under OIDC, or follow the steps below).

Field	Description
Account Name	A descriptive name for this service account
Client ID	Application (client) ID from your Azure app registration
Tenant ID	Directory (tenant) ID from your Azure app registration
Client Secret	Client secret value from your Azure app registration

Click Save.

Required Microsoft Graph permissions (Application permissions, not Delegated):

Permission	Purpose	Required
User.Read.All	Read user profile attributes	Yes
Group.Read.All	Read group metadata and membership	Yes
Directory.Read.All	Traverse directory relationships	Yes
AuditLog.Read.All	Detect group membership changes via audit logs	Yes
People.Read.All	Search for people by name via People API	Optional
GroupMember.Read.All	Enumerate group members directly	Optional
User.ReadBasic.All	Retrieve basic user identity fields	Optional

After adding permissions, click Grant Admin Consent in the Azure Portal.

Azure app registration steps:

1. Log in to the Azure Portal and search for App Registrations.
2. Click New Registration, enter an application name, select the tenant type (Single or Multi-tenant), and click Register.
3. Go to API Permissions > Add a Permission > Microsoft Graph > Application Permissions and add the required permissions above.
4. Click Grant Admin Consent for [Your Organization].
5. Go to Certificates & Secrets > New Client Secret. Select an expiration period and click Add. Copy the Value immediately.
6. From the app Overview, copy the Application (client) ID and Directory (tenant) ID.

Set calendar reminders to rotate client secrets before they expire — 30 days before to plan, 7 days before to create and test a new secret, and 2 days before to update production.

LDAP

Field	Description
Account Name	A descriptive name for this service account
URL	LDAP server URL
Base DN	Base distinguished name for directory searches
Authentication Type	LDAP authentication method
Person Filter	LDAP filter to identify user objects
Group Filter	LDAP filter to identify group objects

Click Save.

Manage Service Accounts

Click the three-dot menu next to any service account to access these options:

Action	Description
Edit	Update configuration fields and save changes
Set as Default	Designate this account for system-wide operations (e.g., user suggestions during account invitations). Only one account can be the default at a time.
Delete	Permanently remove the service account

You cannot delete a service account linked to active user enrollment. The platform displays a warning if you attempt this.

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Enterprise Encryption

All account data is encrypted by default. You can use the platform-managed default key or bring your own encryption key (BYOK) for full organizational control.

Go to Admin Console > Enterprise Encryption.

Default Key

The platform automatically manages encryption — no configuration required. You can:

• Copy — Copy the current key to your clipboard.
• Refresh — Generate a new default key.

Default key actions are disabled once BYOK is activated.

Bring Your Own Key (BYOK)

BYOK lets you use your own Customer Master Keys (CMKs) from AWS KMS or Azure Key Vault for all encryption operations. The platform communicates with your external KMS for cryptographic operations.

Supported providers: AWS KMS, Azure Key Vault

BYOK is permanent. Once activated, you cannot revert to the default key, and the configuration cannot be modified. Contact Kore.ai support if changes are needed.

Configure BYOK

1. Go to Admin Console > Enterprise Encryption.
2. Under Bring Your Own Key, click Create Key.
3. Select your cloud provider (AWS or Azure).
4. Note the pre-populated values shown by the platform — these are required when configuring your cloud provider.
5. Enter the required identifiers (see provider sections below).
6. Click Test Connection to validate key access and permissions.
7. Click Next, then Proceed to activate.

AWS KMS

Values the platform provides:

Value	How It’s Used
Service Role ARN	Required when configuring your IAM role trust policy
External ID	Add to your IAM role trust policy to securely allow role assumption

Values you provide:

Field	Description
Key ARN	Your KMS Customer Managed Key ARN (e.g., arn:aws:kms:<region>:<account-id>:key/<key-id>)
Assume Role ARN	The IAM role ARN you create for the platform (e.g., arn:aws:iam::<account-id>:role/<role-name>)

AWS setup steps:

1. In the AWS KMS console, note your CMK ARN from the key’s details page.
2. In IAM > Roles > Create Role, select Another AWS account, enter the Service Role ARN provided by the platform, and name the role.
3. Set the trust policy on the role (replace placeholders with actual values):
   {
     "Version": "2012-10-17",
     "Statement": [{
       "Effect": "Allow",
       "Principal": { "AWS": "<Service-Role-ARN>" },
       "Action": "sts:AssumeRole",
       "Condition": { "StringEquals": { "sts:ExternalId": "<External-ID>" } }
     }]
   }
   
4. Create and attach a permissions policy to the role:
   {
     "Version": "2012-10-17",
     "Statement": [{
       "Effect": "Allow",
       "Action": ["kms:Encrypt", "kms:Decrypt", "kms:ReEncrypt*", "kms:GenerateDataKey*", "kms:DescribeKey"],
       "Resource": "<your-cmk-arn>"
     }]
   }
   
5. In the KMS console, add the IAM role to the CMK’s key policy:
   {
     "Effect": "Allow",
     "Principal": { "AWS": "<your-role-arn>" },
     "Action": ["kms:Encrypt", "kms:Decrypt", "kms:ReEncrypt*", "kms:GenerateDataKey*", "kms:DescribeKey"],
     "Resource": "*"
   }
   
6. Contact Kore.ai support and share your CMK ARN and Role ARN to complete the integration.

Azure Key Vault

Values the platform provides:

Value	How It’s Used
Client ID	Required when granting the platform’s service principal access to your Key Vault
App Name	The platform’s registered application name in your Azure tenant

Values you provide:

Field	Description
Key Vault URL	Your Azure Key Vault URI (e.g., https://<vault-name>.vault.azure.net/)
Tenant ID	Your Azure Directory (tenant) ID

Azure setup steps:

1. Sign in to the Azure portal as a Global Administrator and grant admin consent for the platform’s application using one of:
   • Admin Consent URL: Navigate to https://login.microsoftonline.com/<your-tenant-id>/adminconsent?client_id=<platform-client-id>
   • Azure CLI: Run az ad sp create --id '<platform-client-id>'
2. In your Key Vault, go to Access Control (IAM) > Add Role Assignment and assign the platform’s service principal:
   • Key Vault Crypto User — for cryptographic operations (wrap/unwrap keys)
   • Key Vault Reader — for reading Key Vault metadata
3. Share the following with Kore.ai support: Tenant ID, Key Vault URI, and Key Name.
4. After the team configures the connection, go to Key Vault > Networking > Private Endpoint Connections and approve the pending request.

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Data Settings

Control what conversation data is stored and how long it is retained.

Go to Admin Console > Security > Data Settings.

Conversation Data Storage

Option	What Is Stored
Store full conversation data	Complete records: questions, responses, and context
Do not store full conversation data	Metadata only: timestamps, user IDs, and technical details

When Do not store full conversation data is selected, apply the policy at one of three levels:

Level	Scope
All Agents	No-storage policy applies to all agents
All Agents Except Selected	All agents use no-storage by default; selected agents retain full data
Only Selected Agents	No-storage policy applies only to designated agents

Data Retention Period

Option	Description
Default (7 years)	Data is automatically deleted after 7 years
Custom	Set a specific retention duration before automatic deletion

Domain Management

Add and verify company and partner domains to enable controlled account access via SSO.

Go to Admin Console > Security > Domain Management.

Domain Types

Type	Description
Company Domain	Domains owned by your organization
Partner Domain	External domains used by trusted partners, vendors, or collaborators

Add a Domain

1. Click Add New.
2. Select the domain type (Company or Partner).
3. Enter the domain details and submit for verification.
4. Verified domains are added to the account. Rejected domains remain listed with a Rejected status.

Access Rules

Rule	Company Domain Users	Partner Domain Users
SSO enrollment access	Yes, when domain-based enrollment is enabled	No, even when domain enrollment is enabled
Multiple accounts	Restricted to one tenant	Can access multiple tenants
Account access	Automatic once domain enrollment is configured	By explicit invitation only
Label in User Management	—	Shown with a Partner label

Switching Accounts (Partner Users)

Partner domain users with access to multiple accounts can switch between them by clicking the profile icon in the top-right corner and selecting Switch Account. This option is available from both the Admin Console and the application UI.

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Personal API Key

A personal API key identifies and authorizes users for API access, replacing username and password credentials in each request.

To generate your key, go to My Profile — accessible via the profile icon in the lower-left of the Admin Console or the upper-right corner of the application homepage — then open the Personal API Key section and click to generate.

Manage Your Key

Action	Description
Copy	Copy the key for immediate use
Regenerate	Generate a new key, replacing the current one
Delete	Remove the key when no longer needed

Authenticate API Requests

Include the key in the auth header of every API request:

--header 'auth: {{Admin's Personalkey}}'

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